Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Accounting Manager. Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more”…..
Known for its colorful murals, art deco, hip vibe, and Miami’s best nightlife scene, Wynwood is the city’s most vibrant district and is home to Arlo Hotels’ latest property.
Hopeful street artists come from near and far to tag their names on the walls of Wynwood; to stand alongside some of the world’s best-known street artists. The surrounding streets of Wynwood feature warehouses that have been converted to art galleries, restaurants, late-night bars, artisan shops, and boutique clothing stores. Just 20 minutes from South Beach, Wynwood offers the ideal Miami urban escape.
Launching its fifth hotel in the portfolio, Arlo continues to break ground, literally and figuratively, with the first hotel in the Wynwood district. The 217-room property, located at 2217 NW Miami Court, opened in November 2022. The hotel consists of 9 floors including a Penthouse suite, a spectacular rooftop pool with an outdoor bar, lounge chairs and four cabanas serving 360 views. The ground floor consists of a lobby lounge, retail shelves, grab and go bodega, as well as full-serviced counter lobby bar and restaurant with indoor/outdoor seating. There will be a separate entertainment area, located on the northeast side of the property. The 3rd floor plays host to an outdoor courtyard with a bar and “beer garden”, a gallery space that concerts into two flex spaces, a game room which can be converted into a private room, interior bar with lounge spaces, a fitness room, exterior yoga deck, and a hospitality suite.
To bring the art vibes of Wynwood to the property, Arlo Wynwood has interior artwork in collaboration with Indie Walls (an art curator of new and upcoming local artists) and an exterior façade which will feature graffiti and artwork by local Miami-based artists.
Summary Description
Provides leadership, direction, support, training, development, and supervision to the Finance Department and responsible for its day-to-day smooth operation. Responsible for accounting and financial requirements of the hotel and will provide financial support, analysis and advice to the Director of Finance, GM and the hotel team to take the business forward. The individual will ensure that procedures in other areas of the hotel comply with Arlo Hotels Financial Policies & Procedures. The individual will work closely and liaise with all other departments, particularly revenue generating and cash handling areas. Replaces the Director of Finance during their absence.
Responsibilities And Authorities
Provide leadership and supports the team in achieving departmental goals and Objectives
Work with all employees in a professional and courteous manner.
Supervises the daily activities of all accounting team member and ensures team member evaluations are prepared for all direct reports bi-quarterly.
Ensure the work environment is safe, clean and organized.
Build strong relations with other hotel departments and team members
Monitors time and attendance records of all accounting team member.
Ensures timely dispatch of all reports as indicated on the Reports Schedule.
Supervises the archiving of accounting records. Co-ordinates the disposition of records listing.
Ensures that each team member maintains their inventory of records and keeps them up to date.
Ensures that records are moved to the warehouse when appropriate.
Maintains accurate accounting records and assists in producing financial reports for the hotel.
Ensures that the balance sheet is an accurate reflection of the hotel’s assets and liabilities.
Assist in developing best practices for financial accounting and control procedures.
Under the direction of DOF, assists in preparing the Annual Plan, various Financial Reports and Analysis as requested by home office or ownership, monthly and quarterly forecasts.
Manages cash flow and maintains the hotel bank accounts.
Ensures proper use and maintenance of financial IT systems, including adequate security and back-up.
Analyzing daily revenues and auditing revenue adjustments.
Ensures timely dispatch of all reports.
Ensure that all guest issues/complaints receive prompt action and follow up.
Ensure effective communication between the hotel and the client in regards to billing and collection.
Conducts payroll and controls all components e.g. monitoring payroll against forecasted / actualized occupancy.
Ensure that operating costs are properly managed by department heads and in line with forecast and projected revenue to protect GOP.
Oversee and conduct the payroll function via
Evaluate monthly production reports and monitors results in relation to goals.
Complete Profit and Loss reviews with all Department Heads
Maintain a framework of internal controls, which will adequately protect the assets, liabilities, revenue & costs and record in a monthly checklist.
Ensure a regular cycle of forecasting takes place and relevant reports circulated.
Utilize key performance indicators and benchmarking to assist in the performance of the hotel and how it can be improved.
Facilitate regularly scheduled Credit Meeting with management
Ensure collection of payments due to the hotel.
Specific Duties
Accounting Functions
Assists Director of Finance in the organization and preparation of the Annual Operating and Capital Budget
Adheres to deadlines and reporting requirements from the various stakeholders: Owners, Home Office, and Department Heads
Reviews, approves and signs the following on a timely basis, ensuring that the correct supporting documentation is attached and immediate remedial action is taken where appropriate:
Petty Cash vouchers
Gift Certificate Vouchers
Accounts Payable reports
Checks numerical sequence control register
Prepares the month end Journal Entries
Co-ordinates internal and external audits. Follows up any issues that are raised, ensures that proper explanations are given when required.
Monitors and follows up Returned Checks promptly and reconciles accordingly
Internal Audit Requirements:
Journal Entries have all supporting documentation attached to explain the figures thereon or are referenced to where the supporting documentation can be found.
Reviews latest month end, Trial Balance and investigates any material items not covered elsewhere in the Audit Programs, vouching to support documentation. Also, check that all clearance accounts are being “zeroed out” monthly and that no unusual entries appear.
Once per month, reviews all outstanding purchase orders/requests to ensure their validity. Cancels items which are no longer required.
Quarterly audits on all Inventory items
From time to time conducts “audits” of accounting team member to ensure that jobs are being performed in accordance with company policy. Submits report to Director of Finance, which will be used during the team member’s evaluation process.
Requirements
Education/Experience: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying Typical qualifications would be equivalent to:
University Bachelors Degree/Diploma
3+ years experience in an Assistant Controller capacity
Previous experience in the Hospitality industry or another accounting role is an asset
Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, ADP and Oracle Fusion is an asset
Excellent communication and organizational skills
Strong interpersonal and problem solving abilities.
