Accounting Manager

Full-Time

Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Accounting Manager.  Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more”….. 

Known for its colorful murals, art deco, hip vibe, and Miami’s best nightlife scene, Wynwood is the city’s most vibrant district and is home to Arlo Hotels’ latest property.

Hopeful street artists come from near and far to tag their names on the walls of Wynwood; to stand alongside some of the world’s best-known street artists. The surrounding streets of Wynwood feature warehouses that have been converted to art galleries, restaurants, late-night bars, artisan shops, and boutique clothing stores. Just 20 minutes from South Beach, Wynwood offers the ideal Miami urban escape.

Launching its fifth hotel in the portfolio, Arlo continues to break ground, literally and figuratively, with the first hotel in the Wynwood district. The 217-room property, located at 2217 NW Miami Court, opened in November 2022. The hotel consists of 9 floors including a Penthouse suite, a spectacular rooftop pool with an outdoor bar, lounge chairs and four cabanas serving 360 views. The ground floor consists of a lobby lounge, retail shelves, grab and go bodega, as well as full-serviced counter lobby bar and restaurant with indoor/outdoor seating. There will be a separate entertainment area, located on the northeast side of the property. The 3rd floor plays host to an outdoor courtyard with a bar and “beer garden”, a gallery space that concerts into two flex spaces, a game room which can be converted into a private room, interior bar with lounge spaces, a fitness room, exterior yoga deck, and a hospitality suite.

To bring the art vibes of Wynwood to the property, Arlo Wynwood has interior artwork in collaboration with Indie Walls (an art curator of new and upcoming local artists) and an exterior façade which will feature graffiti and artwork by local Miami-based artists.

Summary Description 

Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Accounting Manager.  Are you someone whoispassionateaboutpeople,drivenby purpose, andcleverin your approach? If so keep on reading!! Here atArlowe strive to create a sense of awe that leaves those we touch wanting more”….. 

Under the guidance and supervision of the DOF/ADOF, this individual is responsible for handling guest and client inquiries, Payroll, Accounts Receivable, General Cashiering, Accounts Payable and any other duties as assigned.

 Key Relationships 

• Internal: Front Desk, Revenue Management / Reservations, Accounting, 

• Purchasing, Sales, and Food & Beverage 

• External: Hotel guests, clients and vendors 

• Always treats guests with courtesy and respect in a variety of situations. 
• Displays honesty & integrity. 

Specific Duties 

Guest Inquiries & A/R Billing

• Handle Guest and Client inquiries in a professional and timely manner 

• Timely billing of all Direct Bill Accounts 

• Monthly reporting of all AR items over 60 days 

• Process Direct Bill Applications 

• Follow up on guest billing inquiries with management of appropriate departments 

• Investigate credit card charge backs, provide supporting documentation, or provide adjustments to banking institution within allowed time frame 

• Reconcile credit card transactions on a daily basis. 

• Attend all mandatory meetings as required  

• Assist and support the Asst. Director of Finance in Balance Sheet reconciliations. 

• Assist the DOF/ADOF with other functions requiring attention. 

Payroll 

• Processes Payroll each week functions and ensure efficiency of approvals and paper work is received. 

• Reviews, approves and signs the following on a timely basis.  Ensures that the correct supporting documentation is attached.  Takes immediate remedial action where appropriate. 

• Must be able to maintain confidentiality of information. 

• Must be able to communicate effectively with other departments to achieve common hotel goals. 

• Ensure proper paycheck distribution for each department periodically.  

• Maintain a working knowledge of current payroll related laws and regulations. 

• Prepare and input all required payroll journal entries. 

• Keep supervisor informed of any unusual events and/or deviations of policies or procedures. 

• Respond to governmental inquiries upon receipt. 

• Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc); record miscellaneous earnings/deductions, etc. 

Other Related Items

• Petty Cash vouchers 

• Gift Certificate Vouchers 

• Accounts Payable reports 

• Checks numerical sequence control register 

• Rebates 

• Business Promotion F&B checks 

• Transaction Discrepancy report 

• Prepares the Journal Vouchers detailed in the attached listing. 

• Prepares Annual & Quarterly Accommodations Statistics for Federal Government 

• Co-ordinates all internal and external audits.  Follows up any issues that are raised, ensures that proper explanations are given when required. 

• Monitors and follows up Returned Checks promptly and reconciles accordingly. 

• Prepares the following monthly reconciliation of the General Ledger: 

General Ledger Description

Returned Checks 

Inter-Hotel Managed 

Inter-Hotel Owned/Leased 

Managed Hotel Clearing 

Owned/Leased Hotel Clearing               

• Review in detail all Departments’ revenues and costs in the monthly Profit and Loss Accounts comparing with Plan and previous months/prior year, ensuring that margins are as expected and following up any significant variances. 

• The Report showing all changes made to the Payroll Master files since the previous pay period has been reviewed. 

• Petty Cash vouchers have been properly prepared, authorized and signed by the payee, with reimbursements being made at month end and as required, by check. 

• Accruals & Prepayments for utilities and other relevant costs have been calculated and posted at month end. 

• All necessary General Ledger adjustments have been made, via Journal Vouchers approved by the Director of Finance. 

• The month-end General Ledger Trial Balance and Report of Operations have been reviewed by the Director of Finance to ensure that all entries are reasonable and that journals have been raised for any corrections required. 

• Any new contract or Barter Agreements have been properly approved and are being controlled in accordance with policy. 

• On a monthly basis, performs spot checks where Director of Finance appears on the Internal Control Checklist to ensure job functions are being performed at required standard.  

Requirements 

• University/ College Degree in a related discipline is an asset 

• Previous experience in the Hospitality industry or another accounting role is an asset 

• Knowledge of Opera (PMS), Micros (POS), Microsoft Office & Oracle Fusion is an asset 

• Excellent communication and organizational skills 

• Strong interpersonal and problem solving abilities.