Director of Finance

Company Name: Arlo Chicago

Compensation: $115,000

$135,000 per year

Location: Chicago, Illinois

Description of the Role:

SUMMARY DESCRIPTION:

Arlo Hotels, an independent lifestyle hotel, is now actively seeking a dynamic Director of Finance. Are you passionate about people, driven by purpose, and clever in your approach? If so, keep on reading!! Here at Arlowe, we strive to create a sense of awe that leaves those we touch wanting more.”…..

Provides leadership, direction, support, training, development, and supervision to the Finance Department and is responsible for its day-to-day smooth operation. Responsible for accounting and financial requirements of the hotel and will provide financial support, analysis, and advice to the GM and the hotel team to take the business forward. The individual will ensure that procedures in other areas of the hotel comply with Arlo Hotels Financial Policies & Procedures. The individual will work closely and liaise with all other departments, particularly revenue-generating and cash-handling areas.

RESPONSIBILITIES AND AUTHORITIES:

Provide leadership and support the team in achieving departmental goals and

Objectives

Responsible for the Balance Sheet and ensuring it is in line with the company’s policy

Work with all employees professionally and courteously.

Supervises the daily activities of all accounting team members and ensures team

member evaluations are prepared for all direct reports bi-quarterly.

Ensure the work environment is safe, clean, and organized.

Build strong relations with other hotel departments and team members

Monitors time and attendance records of all accounting team members.

Ensures timely dispatch of all reports as indicated on the Reports Schedule.

Supervises the archiving of accounting records. Coordinates the disposition of records listing.

Ensures that records are moved to the warehouse when appropriate.

Maintains accurate accounting records and assists in producing financial reports for the hotel.

Ensures that the balance sheet is an accurate reflection of the hotel’s assets and liabilities.

Assist in developing best practices for financial accounting and control procedures.

Oversees preparing the Annual Plan, various Financial Reports, and Analysis as requested by the home office or ownership. monthly and quarterly forecasts.

Manages cash flow and maintains the hotel bank accounts.

Ensures proper use and maintenance of financial IT systems, including adequate

Analyzing daily revenues and auditing revenue adjustments.

Ensures timely dispatch of all reports.

Ensure that all guest issues/complaints receive prompt action and follow-up.

Ensure effective communication between the hotel and the client regarding billing and collection.

Ensure that operating costs are properly managed by department heads and in line with forecast and projected revenue to protect GOP.

Evaluate monthly production reports and monitor results in relation to goals.

Complete Profit and Loss reviews with all Department Heads

Maintain a framework of internal controls, which will adequately protect the assets, liabilities, revenue & costs and record in a monthly checklist.

Ensure a regular cycle of forecasting takes place and relevant reports are circulated.

Utilize key performance indicators and benchmarking to assist in the performance of the hotel and how it can be improved.

Facilitate regularly scheduled Credit Meetings with management

Ensure collection of payments due to the hotel.

SPECIFIC DUTIES

Accounting Functions

Organize and prepare the Annual Operating and Capital Budget

Adheres to deadlines and reporting requirements from the various stakeholders: Owners, Home Office, and Department Heads

Reviews approves, and signs the following on a timely basis, ensuring that the correct supporting documentation is attached and immediate remedial action is taken where appropriate:

Petty Cash vouchers

Gift Certificate Vouchers

Accounts Payable reports

Checks numerical sequence control register

Prepares the month end Journal Entries

Coordinates internal and external audits. Follows up on any issues that are raised, and ensures that proper explanations are given when required.

Monitors and follows up on Returned Checks promptly and reconciles accordingly

Internal Audit Requirements

Journal Entries have all supporting documentation attached to explain the figures thereon or are referenced to where the supporting documentation can be found.

Reviews the latest month-end and trial Balance, and investigates any material items not covered elsewhere in the Audit Programs, vouching to support documentation. Also, check that all clearance accounts are being “zeroed out” monthly and that no unusual entries appear.

Once per month, review all outstanding purchase orders/requests to ensure their validity. Cancel items that are no longer required.

Quarterly audits on all Inventory items

From time to time, conducts “audits” of accounting team members to ensure that jobs are being performed in accordance with company policy. Submit a report to the Director of Finance, which will be used during the team member’s evaluation process.

REQUIREMENTS:

Education/Experience

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying Typical qualifications would be equivalent to:

University Bachelor’s Degree/Diploma

5-8 Years in a Controller / Director of Finance Position

Previous experience in the Hospitality industry or another accounting role is an asset

Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, ADP, and Oracle Fusion is an asset

Excellent communication and organizational skills

Strong interpersonal and problem-solving abilities.

Previous Hotel Experience

About the Company:

Arlo Chicago is a leading company in the entertainment industry, specializing in live events and ticket sales. We are committed to providing unforgettable experiences for our customers and creating a positive work environment for our employees.

Arlo is an equal-opportunity workplace, committed to providing an inclusive and welcoming environment for all employees. The company values diversity and ensures that employment decisions are made without discrimination based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Arlo Chicago

The city’s hottest new hotel, formerly Hotel Julian, puts you at the heart of downtown Chicago, steps from iconic Millennium Park. Our guest rooms feature modern design and smart amenities, with a new take on the old soul of the landmark 1916 Atlantic Bank building. Come and experience Chicago’s then and now and make us your home base for today’s urban adventures.

Meet, mingle, make magic happen. Event spaces at Arlo Chicago channel the savvy vibes of the city we call home. Whether your event is corporate or casual, we’ve got what you need to host spirited cocktail receptions, productive brainstorms and business dinners, and stylish brunches at our lobby bar and restaurant.

You’re steps from iconic Millennium Park and Navy Pier. At the intersection of the Magnificent Mile’s style, the Cultural Mile’s best art, and the Loop business district’s on-it energy. Tap into the vitality of downtown Chicago, with the best of our city at your fingertips.