Sales & Executive Assistant

Full-Time

WHAT IS IN IT FOR YOU

• Competitive Salary
• Paid Time Off
• Medical, Dental and Vision Insurance, 401K
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities   

Rate of Pay: $25.00-26.50 per hour

RESPONSIBILITIES

• Ensure prompt and courteous service is extended to both internal and external clients

• Assist in qualifying leads, researching space, and entering bookings in Opera Sales and Catering and responding to client(s) either personally, or by directing to the appropriate salesperson(s)
• Preparation of contracts and proposals
• Preparation and processing of group definite contract turnovers
• Record and track leads for responses and due dates
• Assist Sales Managers in conducting site inspections of the Hotel
• Maintain/order current printed sales and promotional collaterals and office supplies
• Coordinate with other departments within the hotel to ensure distribution of important information
• Prepare and disseminate regular sales department reporting on daily, weekly, and monthly basis Attend all sales meetings
• Provide administrative duties as required by Sales Managers and Director of Group Sales
• Regular Sales Office phone coverage
• Assist with preparation and follow-up of sales trips including expense reporting
• Prepare purchase orders and process invoices, including third party group commissions
• Assist with duties of Sales Managers when they are absent from the office
• Facilitate travel planning and manage expense reports
• Manage schedule of meetings, corporate visits, reservations etc.
• Combining weekly reports for submission
• Maintain an organized work environment
• Other duties as assigned

• Minimum High School Diploma, Business School and/or Hotel School Diploma preferred
• Proficiency in Microsoft Office applications required
• Previous hospitality or travel industry experience (internal or external) an asset
• Proven competency in the area of organization and communication skills
• Ability to work without direct supervision
• Pleasant out-going personality/good interpersonal skills

Visa Requirements: Must be legally eligible to work in the United States. The hotel is unable to assist candidates in obtaining U.S. work authorization.