Engineering Administrative Assistant

Full-Time

Position Objective

Under the supervision of the Director of Engineering, the Administrative Assistant performs accounting procedures, creates and maintains files, enters data, order supplies, schedules appointments, and provides guidance to callers. Maintains and contributes to a positive work environment.

Essential Job Functions

• The Administrative Assistant will be the principal user of the Computerized Maintenance Management Software (CMMS) by entering and tracking work orders, printing preventive maintenance (PM) schedules, maintaining equipment record database, and purchasing and tracking inventory. 
• Prepares departmental payroll; maintains staff training records, manuals, and personnel files; and records the minutes of staff meetings. 
• The Administrative Assistant is responsible for Nuvola, purchase orders, vendor paperwork, filing, invoicing and project tracking. 
•  Maintains organized records of equipment manuals and drawings. Performs field verifications of database records. Ensures compliance with organization’s accounting procedures for purchase orders, invoices, expense reports, budget estimates and all other related items. 
• Schedules appointments for Director of Engineering as well as arranges travel schedule and reservations.
• Reads and routes incoming mail; prepares outgoing mail. Composes and types routine correspondence and statistical reports plus files correspondence and other records with high level of organization. 
• Answers calls and provides information to callers or routes call to appropriate official and places outgoing calls. 
• Greets visitors, ascertains nature of business, and conducts visitors to Director of Engineering, Engineering Supervisor, or appropriate person. 
• Works scheduled shifts, reports to work on time, and complies with hotel's dress code. Follows and supports the Mission Statement and Core Values.

While performing the duties of this job, the employee may work near moving mechanical parts; in high, precarious places; and in outside weather conditions and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet.

Education/Experience

Associate degree or equivalent from two-year College or technical school; and six months to one year of related experience and/or training; or equivalent combination of education and experience. 

Knowledge And Skills

• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. 
• Able to locate blueprints and documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
• Able to write routine reports and correspondence. 
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Able to compute rate, ratio, and percent and to draw and interpret bar graphs. 
• Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Essential Physical Demands

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 80% - Use hands to finger, handle, or feel objects, tools, or controls; 30% - Stand/walk; 70% - Sit; 30% - Reach with hands and arms; 10% - Climb or balance; 10% - Stoop, kneel, crouch, or crawl; 100% - Talk or hear; and 10% - Taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Salamander is a drug-free workplace and participant in E-Verify.