Real Estate Administrative Assistant

Full-Time

Position Summary

This position is required to perform a variety of tasks to support the condo sales team by directly assisting agents with daily operations, customer relations, preparation and processing of purchase and listing contracts, preparation and maintenance of financial records and financial reports for regulatory authorities.   

Essential Job Functions

• Be a team player with a positive attitude.
• Highly organized with the ability to organize others and have high follow through on tasks.
• Excellent computer skills and communication skills (both internally and externally)
• Reconciliations of bank accounts.
• Prepare journal entries.
• Prepare all purchase contracts, listings, correspondence, memorandums, reports, and documents for the office, as approved by the Broker.
• Maintain accurate and complete files on all office business.   
• Handle telephone messages using proper telephone techniques. 
• Assist Sales Associates in daily business activities.  
• Support the interests of the Company, the Parent and all affiliated companies and subsidiaries.

Education/Experience

• Have a minimum of 5 consecutive years of real estate experience. 

Requirements

Language Skills 

• Excellent written and verbal communication skills
• Read and interpret documents in English such as safety rules, operating and maintenance instructions, and procedural manuals.
• Write routine reports, correspondence, business letters, summaries, and reports using prescribed format, and conforming to all rules of punctuation, grammar, diction, and style. 

Computer Skills 

• Microsoft Word
• Excel
• Internet browser programs
• Knowledge of e-mail
• Knowledge of basic photo editing, resizing images 

Physical Demands

• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
• While performing the duties of this job, the employee is regularly required to stand; walk; have manual dexterity to grasp and manipulate objects; reach with hands and arms; stoop, kneel, crouch; talk and hear. 
• The employee must be able to lift and move up to 25 pounds. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Must be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors.

• Must be able to change activity frequently and cope with interruptions.