Accounting Associate

Full-Time

Description

Rate of Pay: $23.00/Hour

ESSENTIAL JOB DUTIES

1. Audits and ascertains that all daily revenues that should have been received by the hotel have been received and properly recorded.
2. Audit work of Night Audit, Front Desk, and the Food and Beverage.
3. Reviews all house use and entertainment checks and ensure that they are signed and authorized.
4. Audits Voided Restaurant Checks for proper approvals and explanations.
5. Prepares daily cash deposit in a timely and accurate manner for pickup.
6. Prepares change orders for hotel.
7. Ensures petty cash vouchers are completed in accordance with hotel policies and procedures.
8. Prepares daily over/short report by cashier for management review.
9. Issue safety deposit boxes, keys and house banks as needed and maintains all house bank contracts.
10. Maintains the General Cashier safe at the issued amount daily.
11. Performs monthly house bank audits on all issued house banks.
12. Assists with guest phone and email inquiries.
13. Posts checks, electronic fund transfers and credit card deposits received through the mail.
14. Enters cash receipts and updates accounts receivable ledger by guest.
15. Ensures daily mailing of all invoices with complete back-up detail.
16. Creates, obtains and mails invoice copies as requested by the guest.
17. Maintains canceled check file for operating and payroll
18. Researches and processes guest cl
19. Researches and processes charge backs, returns and bad checks.
20. Answers accounts receivable phone inquiries, resolves dispute and follows up as necessary.
21. Calls and/or mails correspondence to guests as necessary in order to update accounts.
22. Monitors guest ledger accounts on a regular basis to ensure timely bill
23. Monitors accounts receivable aging ledger and ensures accounts are current. Maintains detailed files to support all current accounts and those which are past due to aid credit and collection efforts.
24. Processes past due accounts for collection in accordance with established policy by making collection calls and using local credit agencies.
25. Recommends accounts to be written off and submits to Accounting manager for approval. Ensures the maintenance of a write-off file for future reference.
26. Reviews future banquet and group functions booked. Actively participates in weekly update meetings notifying department managers of credit issues with regard to these groups.
27. Reviews all work transferred by night audit from the guest ledger to the city l
28. Responsible for preparing and distributing the daily & weekly manager’s reports.
29. Tracks revenue from sales tax, transient occupancy tax, in house movies, credit card transactions, and food and beverage transactions for month end reconcile
30. Responsible for researching receivables information in storage when needed
31. Other special projects as assigned by Director of Finance/Accounting Manager.

Qualifications

1-2 years

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)