Payroll Specialist

Payroll Specialist

Employment Status 

Full-Time 

About Bartell Hotels: Bartell Hotels is San Diego's largest independent hotel owner-operator with a sharp focus on employees, customers and community. This diverse collection of properties reflects Southern California's natural beauty, love for active lifestyles and exceptional hospitality. Our hotels combine classic and modern design, farm-to-table restaurants and energized bars, three beautiful marinas and the iconic Humphreys Concerts by the Bay entertainment venue.

Our Culture: At Bartell Hotels you will find a team of incredibly friendly people who are committed to exceeding guest expectations every day. The Bartell Hotels culture emphasizes respect, pride, teamwork and development. When you work at Bartell Hotels, you are encouraged to think entrepreneurially, and you are empowered to perform and show leadership in ways that can help advance your career. We often look within to promote deserving colleagues at all levels. Bartell Hotels embraces colleague diversity, inclusion and equity, and is firmly committed to respecting and appreciating each colleague. 

Bartell Hotels is an equal opportunity employer.

Position Overview 

As a member of the Corporate Accounting team, the Payroll Specialist is located at the Corporate Office of Bartell Hotels. The Payroll Specialist is responsible for processing payroll, ensuring accurate pay and timely compensation for all employees in the company. This role requires attention to detail, knowledge of payroll regulations, and the ability to work collaboratively with others.  The Payroll Specialist works closely with the Corporate Controller and the Controllers at all eight hotels in the company. The position is in the office Monday-Friday.

Responsibilities 

Payroll Processing:

• Utilize the ADP system to accurately process bi-weekly payroll for all 900+ employees.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Calculate and deduct taxes, benefits, and other deductions using ADP.
• Ensure garnishments, levies, and child support orders are entered into ADP.
• Generate manual checks in a timely and accurate manner.
• Troubleshoot timecards, profiles and settings in Time & Attendance software.

Benefits:

• Work with health insurance carrier to set up employee elections in ADP during open enrollment.
• Ensure employees with changes to benefits elections are accurately set up in ADP.
• Reconcile benefit invoices and prepare payments due for Accounts Payable to process.

Reporting:

• Generate payroll reports for management, including summaries and detailed reports on payroll expenses.
• Assist with audits related to payroll and benefits.

Compliance:

• Stay informed about changes in payroll regulations and tax laws.
• Assist in the preparation of year-end payroll reports, including W-2s and 1099s.
• Coordinate 940, 941 amendments with ADP, as needed.
• Complete Sales by Server analysis and adjust withholding as needed.

Employee Support:

• Assist hotel controllers with Time & Attendance settings and functions.
• Respond to employee inquiries regarding payroll and benefits questions.
• Research and resolve payroll related inquiries from management.
• Assist with the onboarding process to ensure accurate payroll setup for new hires.
• Serve as the point of contact for unemployment services and employment verification.

Qualifications 

• 5+ years of experience with responsibility for high volume company payroll
• 2+ years of experience using ADP 
• Familiarity with Time & Attendance or similar timecards tracking software
• Solid knowledge of federal and California wage & hour laws
• Strong Excel skills
• Highly organized self-starter
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Bachelor’s degree in accounting, finance, or related field preferred.
• Trustworthiness and ability to handle confidentiality is paramount.

Work Location

• This position is in-office Monday – Friday. The office is located at the Holiday Inn Bayside in San Diego.

Benefits:

• Healthcare plans include medical, dental, vision and life insurance
• 401(K)
• Paid time off
• Paid holidays

Physical Demands & Work Environment 

While performing the duties of this job, the employee is regularly required to sit, stand and walk; use hands to type and write; reach with hands and arms; talk and hear.  The noise level is usually low to moderate.

Salary Range

• $78,000 - $82,000