Description
Compensation: $27 - $28.50 an hour based on experience.
Hilton Santa Clara is seeking a HR Coordinator to join our great team and enjoy all the benefits of our exciting hotel environment located in the heart of Silicon Valley next to the San Francisco 49'ers Levis Stadium, Great America Amusement Park and Santa Clara Convention Center. The HR Coordinator is responsible for assisting the HR Director with administrative tasks involved with recruiting, hiring, terminations, benefits, data entry, minor preparation for payroll, workplace safety, recordkeeping, etc. Must have 1-2 years clerical experience in HR and have a working knowledge of word processing and spreadsheets in Windows. Must be able to work weekends occasionally.
Benefits
- Medical (Anthem or Kaiser)
- Dental (Aetna)
- Vision (VSP) and Life (The Hartford)
- Voluntary Benefits including Accident, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
- 401K Retirement Benefits with 4% match and immediate 100% vesting (Transamerica)
- Vacation, sick and holiday pay
- Free Parking at the hotel
- Meal stipend
- Education Assistance
- Room Rate Discounts with any Hilton Brand Hotel
- Additional Room Discounts for select hotels within portfolio
- Two pairs of slip resistant shoes a year
- Discount rates for travel such as car rental, theme parks, and much more
JOB DUTIES:
- Responsible for assisting with recruiting process including scheduling interviews, conducting background/criminal checks, employment reference check and creating new hires files and occasionally attend job fairs.
- Responsible for the accurate entry of data into the HR software to include new hires, terminations, training information, benefits, etc.
- Assisting with record keeping and reports for new hires, terminations, benefit administration, worker’s compensation, safety, payroll, lockers, etc.
- Assist in benefit administration, enrollment and health and wellness programs.
- Assist in safety programs.
- Assist in the planning and execution of associate events.
- Assist in employee training programs.
- Assist in constructing newsletter and interdepartmental communication throughout the hotel.
- Responsible for clerical duties such as copying, filing, faxing, etc.
- Be familiar with the operating procedures of all other areas of the hotel, cooperating fully and in a friendly manner with those areas to assure customer satisfaction.
- Be a Team Player and encourage the teamwork attitude among staff.
- Attends department and inter-departmental meetings on the absence of HRD.
- Notify management of any pertinent information related to hotel, guests or employee activities.
- Be knowledgeable in all hotel emergency procedures.
- Ensures total guest satisfaction.
- Conducting safety inspections of the hotel.
- Responsible for updating bulletin boards and guest comment bulletin boards.
- Assist in performing locker checks.
- Follow supervisor’s instructions and performs other duties as directed or assigned.
- Assist in and be responsible for payroll documentation as follows:
- Review daily payroll edits by 3 pm to insure all departments have reviewed their time punches and made any necessary corrections.
- Ensure all payroll processing is accurate and timely.
- Check to make sure all payroll edits have the necessary back-up.
- Input sick, vacation and holiday or any misc. pay into payroll.
- Balance and input earnings into payroll.
- Input new hires into Payroll systems and payroll to include all information from PAFs and direct deposit, insurance, etc.
- Balance deductions and payments to 3rd parties such as garnishments, 401k, medical insurance, etc.
- Prepare paychecks to be distributed each payday.
- Ensure all paychecks are accurate and signed off by associates during each payroll.
- Enters adjustments and deductions for team members, and manages payroll-related benefits such as vacation days.
- Ensures eligible team members enroll in benefit plans and communicates changes in plans; coordinates annual enrollment process.
- Manages team member benefit eligibility review process.
- Reconciles medical invoices and ensures timely payment.
- Initiates off-boarding process, including benefit termination.
- Ensures team member files and medical files contain required paperwork and are properly maintained and secured.
- Assists in the planning and organization of team member activities (i.e. team member of the month, picnic, etc.).
JOB REQUIREMENTS:
- Ability to speak, read, write and give instructions in English. Bilingual Spanish a plus.
- UKG experience preferred.
- Prior payroll experience REQUIRED.
- Ability to read, comprehend and write instructions, correspondence and memos.
- Human Resources and/or administrative experience preferred.
- Previous hotel industry experience preferred.
- Ability to manage time, be well organized, maintain concentration and think clearly.
The Hilton Santa Clara is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. If you need accommodation for any part of the application process because of a medical condition or disability, please call (408) 562-6714 or email Ngoc Diep at ngoc.diep@hiltonsantaclara.com to let us know the nature of your request.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Compensation: $27.00 per hour
Hilton Santa Clara
Are you looking for your new home? Read all about our hotel below:
At A Glance
Just a five-minute walk to Levi's Stadium, the stylish and sophisticated Hilton Santa Clara hotel boasts an ideal location adjacent to California's Great America theme park and directly across from the Santa Clara Convention Center. This AAA Four Diamond hotel is set in an attractive resort-style building, just 20 minutes from the San Jose Airport (SJC), in the heart of Silicon Valley. From award-winning dining to spacious rooms and suites, the hotel offers a modern touch and convenient location.
- Santa Clara, CA hotel adjacent to Levi's Stadium
- Minutes away from California's Great America theme park
- Heated outdoor pool, whirlpool and 24-hour fitness center
- Over 7,000 sq. ft. of event space for up to 300 Guests
- Award-winning La Fontana restaurant
Why people like to work here
Taken directly from our Team Member Opinion Survey:
- “I Would Recommend People To Work At Hilton Because Everyone Is Helpful And Friendly….” Banquet Team Member
- “I would recommend this place to work because of Great environment , motivated team members” Sales Team Member
- “It is a great place to work with endless opportunity” Kitchen Staff
- “This place has all the support you need to include benefits, good working environment, very supportive supervisors and managers, and friendly team members” Front Office Staff
- “A good place to work.” Housekeeping Staff
- “I think that there is a good ambience and it feel like a very secure place.” Housekeeping Staff
- “I have good people around me to help me get through my day with what I need.” Engineering Staff
- “Yes! I would recommend this company to others. Management makes us feel recognized and appreciated for the hard work we do.” Security Staff
- “Leadership team is great. Team Members really cares for the hotel.” Unidentified department
What our employees say
If the above quotes weren't enough:
- “Fun to work …” Restaurant Staff
- “I would recommend this company to others because we are treated with respect and are valued as employees.” Restaurant Staff
- “I would recommend this company to others because it’s great place to learn and grow as an individual. The environment is great it motivates you to keep going and to push yourself harder everyday” Front Office Staff
- “It’s a great place to help grow and learn new challenges. Everyone is welcoming and always helping each other out” Front Office Staff
- “I would recommend it because I feel comfortable working in this hotel” Housekeeping Staff
- “It is a place with benefits, it a big place and there are work opportunities” Housekeeping Staff
- “They appreciate the work that we do” Housekeeping Staff
- “They offer opportunities.” Housekeeping Staff
- “It’s a great place to work and the benefits/discounts are awesome” Engineering Staff
About the management team
With a diverse range of disciplines and skill sets unique to each department, our executive leaders actively engage with team members to provide support and maintain a strong presence within the team. They strive to create an environment where every Team Member feels valued and empowered. Their open-door policy encourages open communication, fostering a culture of trust and collaboration. By actively participating in various projects and initiatives, they lead by example and demonstrate their commitment to the company's mission and values. Whether it's through mentoring, providing feedback, or simply lending a listening ear, our Executive leaders are dedicated to the growth and success of every individual within the organization. This hands-on approach not only strengthens team cohesion but also drives innovation and excellence throughout the company.
Training we provide
Just to name a few...
- Customer Service and Brand Training
- Human Trafficking
- Monthly Safety Trainings
- Licenses – CPR, Food Handlers, RBS
Amenities (Benefits)
Medical (Anthem or Kaiser)
Dental (Aetna)
Vision (VSP) and Life (The Hartford)
Voluntary Benefits including Accident, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
401K Retirement Benefits with 4% match and immediate 100% vesting (Transamerica)
Vacation, sick and holiday pay
Free Parking at the hotel
Meal Stipend
Education Assistance
Room Rate Discounts with any Hilton Brand Hotel
Additional Room Discounts for select hotels within portfolio
Two pairs of slip resistant shoes a year
Discount rates for travel such as car rental, theme parks, and much more
Awards
- Occasional competition such as food competition where team members show case their receipts to compete for a chance to win prizes
- Employees of the Month
- Employees of the Year
- Manager of the Quarter
- Manager of the Year
- Milestone anniversary recognition
Address |
4949 Great America Parkway, Santa Clara, CA 95054 |
Property Type |
Hotel |
# Jobs |
5 |