Description

Job Summary

The Front Office Agent is responsible for processing all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secure payment; activate/reissue room keys. Ensure rates match market codes, document exceptions. Verify/adjust billing for guests. Communicate to appropriate staff when guests are waiting for an available room. Advise guest of messages. Coordinate with Housekeeping to track room status and guest concerns. File guest paperwork or documentation. Provide information and assistance to all guests and visitors.

Responsibilities

Maintain complete knowledge of hotel operations, scheduled daily activities, and room products.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Answer telephone calls within 3 rings, using correct salutations and telephone etiquette.
Ascertain callers' needs through open-ended questions.
Describe room accommodations and all amenities.
Obtain all designated information to book a reservation.
Accommodate special requests and designate such in the system following hotel SOP’s.
Access guest history records to best service guests; maintain accurate information in guest history files.
The ability to exercise personal discipline and extra diligence to assure that projects are completed on a timely basis.
Resolve guest complaints, ensuring guest satisfaction.
Obtain assigned bank and ensure accuracy of contracted monies. Always keep the bank secure.
Communicate pertinent guest information to designated departments/personnel (i.e. special requests, amenity delivery).
Present folio to guest and resolve any disputed charges.
Assist all departments/executives in obtaining appropriate information regarding groups, inventory, and guest information.
Perform additional duties, as assigned.
Strong organizational, prioritization skills and ability to work well under pressure and meet deadlines.
Possess an eye for the smallest detail and maintain a keen sense of urgency.
Ability to think clearly, remain calm, and resolve problems using good judgment.

Physical Requirements

Must be able to bend, stoop, squat, and stretch to fulfill necessary tasks.
Must be able to lift, push, and pull up to 30lbs. on a regular and continuing basis
Must be able to stand and exert well-paced mobility for up to 8 hours in length

Qualifications

Education: High school or equivalent preferred.
Experience: 1 to 2 years in a similar position experience preferred.
Grooming: All colleagues must maintain a neat and well-groomed appearance (specific standards will be provided).

Qualifications

Behaviors

Team Player: Works well as a member of a group (Preferred)
Enthusiastic: Shows intense and eager enjoyment and interest (Preferred)

Motivations

Preferred
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Preferred
Self-Starter: Inspired to perform without outside help

Education

Some college (Preferred)
High School (Preferred)

Bethany Beach Ocean Suites Residence Inn

Your Beachside Getaway Awaits

Just steps from the water and a world away from the business of life you will discover Bethany Beach Ocean Suites Residence Inn. Located in the heart of the Bethany Beach Boardwalk our fully renovated oceanfront hotel surrounds you with the excitement of sun, sand, sea and sophisticated style. Make yourself at home at our hotel near Bethany Beach in refreshed and airy oversized suites with expansive sitting areas, workspaces and well appointed kitchenettes. Unlock new levels of relaxation watching the sunset from your private balcony or dining al fresco at Via Sophia by the Sea. Get down to business in one of our modern meeting rooms or entertain in our formal event space or do a little of both.