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Sales And Catering CoordinatorCavallo Point - The Lodge At The Golden Gate Sausalito, CA
A property of: Cavallo Point - The Lodge At The Golden GatePosted 2 weeks ago

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Job Description

We are looking for a dynamic, energetic, Sales and Catering Coordinator to support the Sales and Catering Team.  You'll work with clients and staff performing catering sales administrative responsibilities, including drawing contracts, providing estimates, reporting, etc.  Candidate should be highly organized, detail-orientated, and an exemplary time manager, and  must possess excellent written and verbal communication.  Previous hotel/catering sales/related experience is preferred.  Excellent computer skills required.


Job Requirements


1. Receiving guests

2. Answering incoming calls

3. Preparing correspondence, contracts, proposals, banquet orders

4. Creating and maintaining customer files, 

5. Maintaining sales systems

6. Completing RFP’s 

7. Qualify and transfer all incoming leads, via phone, email, and in person, to appropriate Manager

8. Hold space and sleeping rooms for groups

9. Draw contracts

10. Turn groups definite and complete hotel-wide turnover report

11. Send countersigned contracts to client

12. Put together Sales and Wedding press packets

13. Cost Estimates

14. Create, complete, and update Banquet Event Orders, work with Managers and Clients for event details

15. Maintain master BEO binder

16. Print and distribute BEOs for each event weekly, add Master Account numbers to all Social Event BEOs

17. Distribute BEO revisions twice daily

18. Print and assemble Resume packets weekly

19. Maintain Event Manager Spreadsheet weekly

20. Weekly, Quarterly and Yearly Sales Metrics Reports 

21. Weekly Wedding and Social Events Sales Reports

22. Weekly Daily Events Report for Restaurant and Engineering

23. Check availability for rooms and space for managers in Maestro

24. Provide site tours for clients

25. Print group rosters for event managers

26. Create and print menu cards and buffet food labels as needed

27. Update Delphi pricing, item, and contract forms


1. Maintaining and ordering office supplies and equipment. 

2. Preparing reports


1. 2-5 Years of Hotel Experience is a plus

2. Previous experience in a Sales and Catering department is a plus

3. Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera a plus.

4. Must be able to lift 25lbs. 

Job Details

Mid level

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Casual Attire
Company Discounts
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Dental Benefits
Family Medical Leave
Fitness Subsidies
Health Insurance Benefits
Job Training
Job Training
Paid Time Off
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Cavallo Point - The Lodge At The Golden Gate
We welcome you to work for a hotel that nurtures relationships, naturally,
adding value to the employee's lives first.
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Address601 Murray Circle, Sausalito, CA, 94965 View map
Property typeHotel 
room Count101-250 
location TypeResort 

Culture (3)

About Cavallo PointNestled at the northern end of the Golden Gate Bridge in historic Fort Baker, within the Golden Gate National Recreation Area, Cavallo Point – the Lodge at the Golden Gate welcomes you to a luxurious hotel experience achieved with an underlying green and socially responsible ethos. Certified LEED Gold, Cavallo Point was named the #1 Best Hotel in the San Francisco Bay Area by Travel+Leisure.
Green PhilosophyCavallo Point's long list of initiatives to support sustainability, stewardship and preservation reflects the commitments of all stakeholders involved in this treasured Golden Gate National Park site. Since the project's inception, environmental initiatives have been a priority. U.S. Green Building Council had awarded LEED Gold Certification to Cavallo Point, after myriad efforts to make the project as green as possible. These include dozens of activities, among them re-use of historic materials, landscape restoration with native plants, and use of green building elements. The lodge also works to meet the Green Seal Environmental Standard for U.S. Lodging Properties. Some eco-efforts create awareness among visitors, like naming our meeting rooms after local rare, threatened and endangered species, such as the Mission Blue butterfly. Cavallo Point is proud to have received numerous honors for its green efforts.
The Cavallo Point FundWhat is the Cavallo Point Fund? The Cavallo Point Fund is a nonprofit entity that provides a simple mechanism for our hotel guests to give back to our community by making contributions that are distributed to local charitable organizations. How does the Cavallo Point Fund work? To implement this program, a discretionary charge of $3.00 per room night is added to the guest’s invoice. However, those who do not wish to participate may opt out without question at check-in or check-out. For what are contributions to the Cavallo Point Fund used? 100% of all funds collected for the Cavallo Point Fund are used for charitable purposes and transmitted to tax-exempt charitable organizations that qualify under Section 501(c)3 of the Internal Revenue Code. Fund recipients are selected and amounts distributed at least quarterly.
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