Paymaster & General CashierThe Langham, BostonBoston, MA
A property of: Langham Hospitality Group
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Job Description

  

PRIMARY OBJECTIVE OF POSITION:

Manage the hotel payroll as well as the cashiering function.

RESPONSIBILITIES AND JOB DUTIES:

Paymaster

· Maintains confidentiality of all information related to payroll records. 

· Works closely and cohesively with Human Resources and Accounting departments. 

· Processes payroll for the company:  Reviews and inputs payroll data manually and electronic imports into payroll software; ensures required authorizations are obtained; backup transaction files complete and post payroll; print and distribute payroll related information. 

· Performs all phases of the payroll processing cycle to include master payroll balancing, payroll tax reconciliations, payroll register and required reporting in an accurate and timely manner.  

· Analyzes and evaluates payroll reports, trends, related services, etc. 

· Assists timekeepers and supervisors with database payroll issues, and requests for payroll information on a regular basis. 

· Researches and resolves payroll issues/discrepancies, and processes necessary corrections.  

· Maintains knowledge of and analyze government regulations, payroll program trends, and prevailing best practices 

· Complies with the regulatory standards and the company’s internal policies and procedures for payroll. 

· Maintains complete knowledge of system and software changes. 

· Maintains complete knowledge and complies with hotel and Finance departmental policies and procedures as well as Payroll, Tax and Wage & Hour Law.

· Interfaces with management and technology support personnel on accounting applications. 

· Identifies current or potential problems with reports, analyzes the impact to financial data, and proposes solutions.

· Produces Month-End Payroll Reports and Payroll Reconciliations.

· Handles employee inquiries regarding paychecks thru department heads (not directly to employees) according to department procedures.

· Reviews all PAF’s for complete information and ensure accuracy of figures; resolve discrepancies with Human Resources. Inputs information using appropriate codes with total hours to be paid.

· Archives terminated employees as they occur.

· Maintains vacation accrual and sick pay records through ADP.

· Inputs payroll from weekly summaries and pay request for balancing to each department’s total.

· Balances F&B gratuities weekly.

· Calculates tip allocations for all tipped employees.

· Generates accurate payroll reports as directed by Human Resources, Hotel Controller and Director of Finance.

· Prepares weekly variance report and overtime report.

· Additional duties not mentioned above may also be requested by supervisor.

General Cashier

·  Prepares daily deposit to the bank by compiling all cash drops by all cashiers.

·  Prepares foreign currency deposits.

·  Handles change orders of employees, due backs, and petty cash. 

·  Maintains records of cash transactions and receipts.

·  Monitors and follows up on Cashiers Over and Short.

·  Counts all issued employee banks, monthly.

·  Perform other duties and responsibilities asked by Hotel Controller and based upon department needs.

· Makes sure all records and files are complete and filed properly.

· Ensures adequate change for entire operation.

· Maintains House bank Log and ensures that banks are turned in for vacations and terminations. Ensure Cash on Hand balances to the Financial Statements.

· Coordinates with Front Desk and F&B outlets regarding Cashiers' over and short, change orders and due backs.

Additional duties not mentioned above may also be requested by supervisor 

Job Requirements

  

SPECIAL SKILLS REQUIRED:

· Knowledge of accounting operations relative to the hotel, accounts receivable, etc.

· Basic mathematics skills; ability to operate 10-key by touch; computer knowledge.

· Ability to effectively deal with guest and colleague concerns in a friendly and positive manner.

· Ability to read, write and speak English sufficient to understand and communicate with fellow colleagues and guests.

· Perform activities requiring sustained concentration, e.g. designing, planning work.

· Must be able work under strict time constraints

EDUCATION/ EXPERIENCE /LICENSES OR CERTIFICATES / REQUIRED:

· Bachelor’s Degree preferred. 

· One to two years payroll experience.

· Certified Payroll Professional certification, preferred.

· Must have cash handling experience, organized and capable of prioritizing responsibilities.

· ADP experience a plus

Job Details

Mid level
Full-time

About this location

class:
Luxury
room Count:
251-500
location Type:
Urban

Values

Celebrate
Genuine
Inclusion
Integrity
Playfulness
Social Responsibility
Teamwork

Perks

401(K) Matching
Commuter Benefits
Company Discounts
Counseling
Dental Benefits
Disability Insurance
Family Medical Leave
Fitness Subsidies
Free Accommodation
Free Daily Meals
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The Langham, Boston
The Langham, Boston is undergoing a significant redesign and
restoration of its historic landmark building. Come join this new American
classic in the making. The Langham, Boston will reopen its show more
show more
Address250 Franklin Street, Boston, MA, 02110 View map
Property typeHotel 
classLuxury 
room Count251-500 
location TypeUrban 

People (7)

Kyung LeeDirector of Food & BeverageHappiness is when what you think, what you say, and what you do are in harmony. -Mahatma Ghandi
Ty KeatonDirector of Finance
Rachelle BoudreauDirector of Sales & Marketing
Joseph RiordanDirector of EngineeringJoe joined The Langham, Boston in 2016 as Assistant Chief Engineer. In 2017 he was promoted to Chief Engineer followed by another promotion in 2018 to Director of Engineering. He has worked in the hotel industry since 2004 when he started as a Doorman. Joe has been involved with the renovation project since its early design stage.
Michele GrossoManaging DirectorExcited to build a diverse and dynamic team and re-launch The Langham, Boston as one of the very best hotels in the nation.
Haruko MurphyDirector of RoomsWorking at The Langham, Boston has always been very special at me because of the people. I look forward to building an extraordinary team with you.

Culture (3)

Loving Earth Day at the Charles River CleanupMany company values are on display in this photo of Langham colleagues participating in the annual Charles River Cleanup to celebrate Earth Day in Boston. Each April, Langham sponsors Loving Earth Month, where we focus efforts on sustainability events, such as "meatless Mondays" in our colleague cafeteria, holding bake sales & employee raffles to donate money raised to the World Wide Fund for Nature. Langham is committed to preserving the environment for future generations #social responsibility
Cradles to Crayons in Newtonville, MAAnother company value is Connect from the Heart. We do this with our guests as well as in our community. We may be a small team while we are closed for renovation, but we have BIG HEARTS!!! We strongly support the work of Cradles to Crayons, whose mission it is to make a difference in children's lives. They partner with 470+ schools and social agencies who identify families in need and supply them with basic items, such as clothes that fit, shoes, or a coat for cold weather.
Volunteering at Community Servings in Jamaica Plain, MAThe Langham, Boston is proud to have partnered with Community Servings for decades. This remarkable organization's mission is to provide medically tailored meals to chronically and critically ill individuals and their families. They envision a world in which everyone has access to the nutritious food they need for health & well-being as a fundamental right. #oneteamonedream #socialresponsibility #connectfromtheheart
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This property is managed by
Langham Hospitality Group