Conference Services CoordinatorLake Lawn ResortDelavan, WI
A property of: Lake Lawn Resort
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Job Description

Conference Services Coordinator
Lake Lawn Resort Headquarters, Delavan, WI

 Voted the "Best Resort in Walworth County"  

  • The Conference Services Coordinator will consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
  • Conduct post-event evaluations to determine how future events could be improved.
  • Confer with staff at a chosen event site to coordinate details.
  • Inspect event facilities to ensure that they conform to customer requirements.
  • Maintain records of event aspects, including financial details.
  • The Conference Services Coordinator will review event bills for accuracy, and approve payment.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Hire, train, and supervise volunteers and support staff required for events.
  • The Conference Services Coordinator will evaluate and select providers of services according to customer requirements.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Plan and develop programs, agendas, budgets, and services according to customer requirements.
  • Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
  • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  • The Conference Services Coordinator will obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
  • Organize registration of event participants.
  • Design and implement efforts to publicize events and promote sponsorships.
  • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
  • Develop event topics and choose featured speakers.

Job Requirements

Conference Services Coordinator Qualifications

  • Previous knowledge and industry experience is required.
  • Must be an expert user of group tracking software (Delphi; Ivy, etc.)

This position excludes weddings as we have a separate catering team focused on weddings

Job Details

Entry level
Salary ($45k - $55k)




Casual Attire
Company Discounts
Company Outings
Dental Benefits
Fitness Subsidies
Flexible Spending Account (FSA)
Health Insurance Benefits
Job Training
Life Insurance
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Lake Lawn Resort
Along two miles of Delavan Lake’s shoreline, Lake Lawn Resort is the
ultimate destination for year-round leisure getaways, family retreats,
weddings, and group meetings. Since our doors first openeshow more
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Address2400 E Geneva St, Delavan, WI, 53115 View map
Property typeOther 
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This property is managed by
Lake Lawn Resort