Conference Services CoordinatorLake Lawn ResortDelavan, WI
A property of: Lake Lawn Resort
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Job Description

Conference Services Coordinator
Lake Lawn Resort Headquarters, Delavan, WI

 Voted the "Best Resort in Walworth County"  

  • The Conference Services Coordinator will consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
  • Conduct post-event evaluations to determine how future events could be improved.
  • Confer with staff at a chosen event site to coordinate details.
  • Inspect event facilities to ensure that they conform to customer requirements.
  • Maintain records of event aspects, including financial details.
  • The Conference Services Coordinator will review event bills for accuracy, and approve payment.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Hire, train, and supervise volunteers and support staff required for events.
  • The Conference Services Coordinator will evaluate and select providers of services according to customer requirements.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Plan and develop programs, agendas, budgets, and services according to customer requirements.
  • Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
  • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  • The Conference Services Coordinator will obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
  • Organize registration of event participants.
  • Design and implement efforts to publicize events and promote sponsorships.
  • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
  • Develop event topics and choose featured speakers.

Job Requirements

Conference Services Coordinator Qualifications

  • Previous knowledge and industry experience is required.
  • Must be an expert user of group tracking software (Delphi; Ivy, etc.)

This position excludes weddings as we have a separate catering team focused on weddings

Job Details

Entry level
Full-time
Salary ($45k - $55k)

Values

Collaboration
Commitment
Community
Diversity
Enthusiasm
Integrity
Teamwork

Perks

401(K)
Casual Attire
Company Discounts
Company Outings
Dental Benefits
Fitness Subsidies
Flexible Spending Account (FSA)
Health Insurance Benefits
Job Training
Life Insurance
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Lake Lawn Resort
Along two miles of Delavan Lake’s shoreline, Lake Lawn Resort is the
ultimate destination for year-round leisure getaways, family retreats,
weddings, and group meetings. Since our doors first openeshow more
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Address2400 E Geneva St, Delavan, WI, 53115 View map
Property typeOther 
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This property is managed by
Lake Lawn Resort