Catering Sales ManagerSleepy Hollow Country Club Briarcliff Manor, NY
A property of: Sleepy Hollow Country Club
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Job Description

  POSITION OBJECTIVES: 

• Handling all special event and dining reservations in the most professional and cordial manner. 

• Assisting Assistant General Manager with catering accommodations, billing, copying, and filing.

• Communicating information throughout Club to members and internal departments. 

• Ensuring that all arrangements meet guest satisfaction. 

• Administering, Processing, and coordinating all administrative tasks involved with the Catering, Sales and Banquet operation in the most expedient and organized manner.

• Maintaining a concise and efficient filing, retrieval, and trace system.

• Assisting AGM with special projects, menu creation and mailings.

• Assisting AGM with menu creation and special projects. 

Job Requirements

  POSITION SUMMARY: ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Answering all telephone inquiries in a pleasant, courteous, and professional manner and ensuring that all pertinent information is noted accurately. 

• Assisting and handling all administrative needs

• Taking reservations and coordinating the collection of data in a professional and efficient manner

• Preparing all written communications, memorandums, BEOs, Contracts, sales letters, cover letters, thank you letters, mailings, menus, and collateral.

• Daily creation and distribution of guarantee sheets, memos, reader boards

• Maintaining par stocks of printed menus, sales collateral, and complete sales kits at all times

• Printing and assembling table menus, place cards and tent cards as needed.

• Communicating last minute changes (additions, cancellations) in a timely fashion to all required parties 

• Faxing and emailing all necessary correspondence

• Attending meetings as needed and taking appropriate minutes.

• Making room reservations and managing the delivery of amenities as needed

• Processing purchase orders and special requests

• Maintaining offices in an orderly and guest ready manner at all times

• Performing all duties with attention to detail and accuracy

  Education and Experience:

• High school diploma required. College degree preferred.

• Previous administrative experience or sales experience preferred.

• Experience in similar luxury establishment a plus

• Food and Beverage, club or hotel experience is a plus.

• A valid Driver’s license, as this position may require driving to supply stores and our Beach Club location, which is 2.5 miles from our Main Club location

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• The specific strategic or operational knowledge needed to perform the job. 

• Basic secretarial/administrative knowledge such as business letter, BEOs and telephone etiquette is required.

• Excellent telephone skills and manners. Ability to interact with fellow employees and Members of the Club both via phone and in person.

• Knowledge of Club structure and how all departments interact. 

• Proficient in Microsoft Word, Excel and Power Point, Outlook

Job Details

Senior level
Full-time
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Sleepy Hollow Country Club
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Address777 Albany Post Road, Box 9245,, Scarborough, NY, 10510 View map
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Sleepy Hollow Country Club