Accounting AssistantHoliday Inn Express & Suites Ontario Airport Ontario, CA
A property of: Holiday Inn Express & Suites Ontario Airport
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Job Description

 Job Description

JOB SUMMARY

Combined Accounting Assistant/Admin Assistant to join our management team of hospitality professionals. If you have an accounting background with a bit of admin experience - we would like to talk you about our open position

ESSENTIAL FUNCTIONS

  • Process all vendor invoices including coding to the general ledger, obtaining necessary approvals and entering data into the accounting software.
  • Manage the property's purchase order process ensuring expenses are properly submitted  and approved prior to ordering. Also manage the property's declining checkbook in order to manage costs and support the General Manager in  making purchase decision.
  • Process payroll including, managing the timeclock to ensure Department managers are      approving associate hours and adjustments, exporting the timeclock file to the 3rd party payroll software and updating the payroll system for associate changes.
  • Manage Capital expenditure process based on the Company's prescribed policies and procedures.
  • Handle weekly cash deposit 
  • Research and respond to all credit card inquiries and charge backs within time limits set by credit card companies, processing the necessary adjustments when required.
  • Able to complete the monthly, quarterly and annual performance report in Korean
  • Respond to guest questions or problems in a timely, professional manner.
  • Maintain accurate records, files, reports, contracts, etc.; frequently produce reports and correspondence that are effective,      appropriate for the audience, and grammatically and technically accurate; protect confidentiality of all relevant information; effectively handle clients and guests on the phone by practicing proper phone skills; effectively use computer systems and software to analyze information, produce reports and correspondence.
  • Work with sales and catering to ensure that all required documentation is received to support tax exempt revenues. Actively research and resolve tax shortages identified by corporate office

SUPPORTING FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

  • Assist with accounting office issues.
  • Provide administrative support.


Job Requirements

 Job Requirements

SPECIFIC JOB KNOWLEDGE AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.

  • Prefer bilingual in English and Korean
  • Must be able to speak, read, write and understand the primary language(s) used in the workplace.
  • Requires good communication skills, both verbal and written.
  • Must be able to handle a high workload volume with organization and control.
  • Ability to solve problems and make rational decisions.
  • Must possess a high level of accuracy and neatness.

AVAILABILITY

This company operates seven days a week, 24 hours a day.  Generally, the position works Monday through Friday with hours varied based on business demand.  At times it may be necessary to move you from your accustomed workday, to include Saturdays and Sundays, or time of work if business or task assignments demand.  In addition, it should be understood that business needs determine the number of hours that you work. 

Job Details

Mid level
Full-time

About this location

class:
Midscale
room Count:
101-250
location Type:
Suburban

Values

Customer Service
Growth
Knowledge
Leadership
Loyalty
Reliability
Teamwork

Perks

Company Discounts
Job Training
Paid Sick Days
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Holiday Inn Express & Suites Ontario Airport
Come experience the Gateway to Ontario at the Holiday Inn Express &
Suites Ontario Airport with 120 spacious guest accommodations and
over 3,000 square feet of meeting/banquet space.Guests wshow more
show more
Address2280 South Haven Avenue, Ontario, CA, 91761 View map
Property typeHotel 
classMidscale 
room Count101-250 
location TypeSuburban 
Company Logo
This property is managed by
Holiday Inn Express & Suites Ontario Airport