Corporate Director of Finance

Full-Time

The Corporate Director of Finance position is responsible for the accounting operations of the multiple entities of the company.  This includes, but not limited to, the production of timely and periodic financial statements, maintenance of a system of accounting records, and a proven set of internal controls designed to minimize risk and provide financial records that meet the standards and comply with generally accepted accounting principles.  The position is fully responsible for management information reporting that enhances the accuracy of the business financial position.  The Corporate Director of Finance reports directly to the company’s CEO and COO.

WORK REQUIREMENTS

•Leading and motivating accounting personnel to include interviewing, hiring, supervision, training, communicating objectives, disciplining, terminating, scheduling and monitoring performance of accounting staff to ensure adherence to productivity standards to all revenues and budget expenses and rooms. Maintain proper staffing levels for all operating departments.

•Ensure revenue and expense budgets for all departments are in line to meet budgetary goals.

•Manage staff to ensure operational expenses and procurement procedures are followed. Confirm revenues and expenses are in-line with projected forecast and budget guidelines weekly.  Include working with the CEO to achieve budgeted goals.

•Inspect weekly labor schedules to ensure all departments are comply within budget payroll as listed in the budgets and forecasts.

•Assist Payroll and Benefit Supervisor to audit payroll information to ensure that comply with CA law, company policy and break logs are properly filled out and completed daily. Any non-compliance is to be corrected immediately.  Including month end payroll changes to approved budgeted goals.

•Manage daily, weekly and monthly inventory procedures along with Proper auditing procedure and outline corrective action.

•Manage bank deposits for cash, credit cards and sell revenue sectors ensuring all revenues are promptly deposited in the bank within 72 hours.  Audit for accountability.  

•Manage accounts receivable staff for timely and efficient collections of receivables. Train staff as needed.

•Manage accounts payable staff to ensure invoices, audits and checks are processed for weekly approval and signature. Train staff as needed.

•Initiate Requisition, interview, hire, process references and new hire paperwork to company standard for all accounting staff in compliance with local state and federal laws and company policy. 

•Schedule accounting staff within Budgeted levels.  Copy CEO and HR on schedule end of week.

•Communicate with team members both verbally and in writing to answer questions and provide clear direction in advising and instructing staff in details of work, policies and procedures and Internal controls. Issue written training documents.

•Effectively deal with any financial issues. Return all financial concerns and follow up personally with any and all accounting disputes or discrepancies.

•Review all financial reports with proper recommendation to managers of more efficient and profitable operations.

•Manage the company budgets and development.

•Manage fixed asset schedules.

•Conduct Income and House Bank Fund Audits.  Ensure compliance to policy and all reporting dates are met without exception.

•Conduct monthly and quarterly inventories with full completion by the 9th of each month. Any follow up questions or reinventory should be completed within 5 days. 

•Manage and analyze check stock, stale check and void checks with full explanation of any discrepancies.

•Conduct yourself in a professional manner at all times.  Monitor on-site accounting performance and deal with personnel issues with tact and diplomacy.  

•Organize, conduct and attend all appropriate meetings to ensure proper coordination with department heads and senior leadership.

•Manage and prepare cash roll reports no less than twice monthly.

•Prepare and recommend bank fund transfers weekly to ownership for approval.

•Ability to work a flexible schedule, including nights, audit shift, weekends and holidays as required.

•Monitor and oversee interviewing, selecting, reviewing and training accounting staff.

•Maintain the financial records, POS, Back Up and data base system for full function operations. Ensure all interfaces are operating at all times and any software or hardware systems are implemented with staff fully trained.

•Ensure procedures are followed when dealing with all safety and security issues.

•Spend one on one time with each manager or supervisor once a month to discuss training and development.

•Schedule, oversee and follow proper departmental recruitment and training.

•Manage, follow and audit proper PCI Compliance.

•The nature of your position is managerial with special emphasis on your being able to use your own discretion and good judgment without reference to a supervisor. You are requested and required to spend at least 51% of your time on supervisory, managerial and recruitment and staffing duties. If at any time you feel you are not spending 51% of your time this way, please immediately bring this to your supervisor’s attention. 

EDUCATION REQUIREMENTS

•College Diploma required – preferable with Accounting or Finance degree.  

•Some certifications preferred to include Chartered Financial Analyst (CFA) certification and Certified Public Accountant (CPA) certification.

•5 years ++ of experience in hospitality Accounting.

•A full and thorough understanding of applicable legal and operational requirements of hospitality accounting.

•Strong M3 Knowledge; Report writing a plus

•Strong Balance Sheet Accounting

•Preferably but not required knowledge of Acumatica, BirchStreet, Opera, Oracle, Workday, OSV managed payroll.