Why us?

The Joinery hotel, a Curio Collection by Hilton located in Downtown Pittsburgh is hiring an Accounting & Sales Coordinator.

Joinery Hotel Pittsburgh, Curio Collection by Hilton, is a welcoming, 185-room boutique hotel and local gathering place in Downtown Pittsburghs Golden Triangle representing the legacy, local pride and grit of the Burgh. A compact and cozy respite for todays curious traveler, Joinery Hotel honors the city's working class history and distinct culture with a modern edge, including an experiential lobby with offering table check-in experience and tasting library, nearly 800 sq ft of meeting and event spaces, a 10th floor outdoor terrace with a unique view of the city.

Job Overview

Responsible for performing duties in both the Accounting and Sales to support the daily operations and success of each department . Completing tasks assigned by managers and ensure that all responsibilities are fulfilled. Completion of daily checklist to maintain efficiency and accuracy of delegated tasks.

Responsibilities

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
Bill and collect all revenue owed to the hotel.
Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.

Research and respond to chargebacks and disputes.
Respond to all customer e-mails same day or by 10 AM following day
Respond to all customer Voice Mails same day or by 10 AM following day
Qualify Inquiries and enter into Delphi
Conduct Walk In tours as needed
Create Gift Bags or other special needs for VIP/group arrivals as needed
Create BEO's for Events
Complete Delphi tasks
Enter Group Pick Up
Enter Function Actuals
Ensure everything posted correctly for prior day's functions
Create Groups in R&I, and load group masters into Onq
Enter rooming lists for groups
Monitor for release dates for groups
Email function diary and BEO's

Qualifications

Education/Formal Training

High school education or equivalent experience.

Experience

Accounting background preferred, but not required. Sales background preferred, but not required.

Knowledge/Skills

Strong organizational skills with attention to detail.
Ability to compile facts and figures.
Ability to operate personal computer and calculator.
Telephone etiquette skills needed.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to view CRT screen.
Ability to communicate with vendors & clients calling in on phone.
Ability to read bills, accounts, BEOs, Leads, etc.
Lifting/carrying files and papers up to 5 lbs.
No bending/kneeling required. Stationary position.
No continuous standing, climbing or driving required.

Environment

Work inside 100% of 8 hours.

Benefits

Perks:

Medical, Dental, Vision, first of the month after hire, no waiting period!
Vacation & Sick Time
401k enrollment after 60 days
Hilton discounted rooms for family and friends
Sage Hospitality Room discounts & Perks
And Many More

Joinery Hotel

Joinery Hotel Pittsburgh, Curio Collection by Hilton, is a welcoming, 185-room hotel and community gathering place in Downtown Pittsburgh’s Golden Triangle representing the legacy, local pride, and rebellious spirit of the Burgh. An inviting respite for today’s curious traveler, Joinery Hotel honors the city's working class history and distinct culture through analog and tangible offerings with a modern edge, including an experiential lobby with ‘offering table’ check-in experience and library, nearly 800 sq ft of meeting and event spaces and a 10th floor rooftop terrace with a unique view of the city.