Procurement Manager

Full-Time

The Purchasing & Logistics Coordinator maintains clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels. Reporting directly to the Hotel Manager and corporate office for centralized procurement, the Coordinator role is a pivotal team-player for the entire property.

Core Work Activities:

• Demonstrates a deep understanding of time management and has the ability to work at unusual hours for the receiving of goods via barge and aircraft delivery; ensure all departments are prepared to receive, record and report
• Handle complex or high-pressure situations calmly, resolving issues efficiently and ensuring guest satisfaction.
• Oversee a receiving desk and report into the corporate office team including but not limited to; purchasing, accounts payable and accounts receivable
• Work with a constant focus of never accepting sub-par quality of product or time to ensure the Resort delivers on operational needs and meet financial objectives.
• Collaborate closely with other departments (front desk, housekeeping, F&B, events management) to ensure seamless communication
• Prepare daily reports and participate in management meetings to share insights, feedback, and suggestions for performance improvement.
• Participates in an ongoing employee recognition program and employee performance appraisal process.
• Contribute to delivering on our strategy and objectives to support a successful resort operation.