Payroll Manager

Full-Time

POSITION PURPOSE:

The Payroll Manager administers and manages payroll for three legal entities ensuring that federal, state and local laws are complied with and ensures all associates are paid correctly and in a timely manner.   Responsible for ensuring all gratuities/tips/service charges are reconciled and paid.  Processing payroll bi-weekly, distributes wage reports, maintains vacation accruals, payroll deductions and federal/state reporting.  Completes payroll related G/L entries.  Perform requested ad hoc analyses.   Supervises and directs all payroll activities for the management team to ensure accuracy and compliance.

EXAMPLES OF DUTIES

ESSENTIAL FUNCTIONS:

Average Percent of Time

40% Oversee payroll systems such that all associates in the hotel are paid for hours reported and applicable statutes and regulations are fully complied with.  Maintain all payroll recordkeeping including TORFs, PAFs, gratuity/bonus/commission backup, signature sheets, missed punch records, etc.  Maintain all interfaces between ADP HRB(import), clocks, ADP/PayEx and Watson/Unifocus and Fidelty/401K, DPHS accounting.  Process daily/weekly interface loads as required. Manage mis-punches compliance.  Work with external auditors; provide documents and resolve discrepancies; post adjusting J/Es as necessary. 

25% Oversee and properly administer all payroll records for all Associates. Responsible for month-end accruals and allocation entries for payroll costs.  Analyze and reconcile balance sheet accounts as designated.

20% Oversee and administer payroll deductions for group insurance, 401k, tax deposits, associate advances, and garnishments. Prepare various ad hoc reports and analysis as directed.

10%Maintain up-to-date knowledge of payroll laws and regulations and advise department manages all pertinent payroll information.

SUPPORTIVE FUNCTIONS 

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. 

• Monitor timekeeping system for compliance with wage & hour laws and company policies/standards.

• Has payroll reports prepared and reviews and analyzes for the purpose of proper payroll forecasting. 

• Train and onboard new and existing Department Managers and Associates as needed

• Perform other duties and responsibilities as assigned or required. 

PHYSICAL REQUIREMENTS: 

Frequency Key: Never – 0 hours; Rare – up to 1 hour; Occasional – 1-3 hours; Frequent – 3-6 Hours; Constant – 6-8 hours 

Physical ActivityFrequency 

Sitting Frequent 

Walking Occasional 

Climbing Stairs Occasional 

Crouching/Bending/Stooping Occasional 

Reaching Occasional 

Grasping Constant 

Pushing/Pulling Occasional 

Near Vision Constant 

Far Vision Frequent 

Hearing Frequent 

Talking Frequent 

Smell Never 

Taste Never 

Lifting/Carrying(# lbs) Occasional up to 20 lbs. 

Travel RareSAFETY REQUIREMENTS 

Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Associates will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.

ORGANIZATIONAL RELATIONSHIPS 

Positions reporting directly to this position (titles): 

none

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY 

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. 

• Ability to analyze large volume of complex financial information and create reports and forecast projections. 

• Basic understanding of complex computerized financial systems and ability to use them, including ability to operate all office machines. 

• Ability to effectively deal with Associate concerns in a friendly and positive manner. This involves listening to the nature of the concern, demonstrating empathy and providing positive and proactive solutions. 

• Understanding of payroll related laws & government requirements.

• Strong financial analysis skills, math/numerical acumen.

• Self-directed, ability to work on own without direct supervision. 

• Must be able to sit for long periods of time.

• In depth experience with ADP or similar payroll system, 401K admin, Labor Mgmt systems a plus.

QUALIFICATION STANDARDS 

EDUCATION 

High School graduate or equivalent required. 4 year college degree preferred with emphasis in Hospitality.

EXPERIENCE 

At least two years’ experience managing a payroll function of a similarly sized organization or unit. 

Some hospitality experience preferred. 

LICENSES OR CERTIFICATES 

None required.

GROOMING 

All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

OTHER 

Additional language ability is strongly preferred.

BENEFITS: At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this Full-Time position, subject to any applicable eligibility, enrollment and/or benefit plan requirements. An overview of the benefits offered can be found on the Hotel's Career Center webpage here: Click Here.  

E-VERIFY: Trump International Hotel and Tower Chicago participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

Equal Opportunity Employer 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.