Description
Accounting and Receiving Manager
The ideal Accounting and Receiving Manager candidate is an experienced, high-energy and empowered individual who will proactively provide constant support and guidance to the property.
Responsibilities:
Organize and categorize all incoming invoices for efficient processing.
Collaborate with department heads to reconcile invoices, ensuring:
Correct amounts are billed by vendors.
All charges represent authorized and legitimate purchases with appropriate backup documentation.
Identify ongoing invoiced goods and services not yet recorded in AP at month-end to support accrual reporting.
Assist with month-end closing activities, including but not limited to ensuring all purchase orders for the period have been received.
Verify that invoices are properly coded and posted to the correct cost center or general ledger account within the accounting system.
Research and resolve vendor inquiries, discrepancies, and payment-related issues.
Perform weekly reconciliations of vendor statements and address both vendor and internal inquiries promptly.
Verify the accuracy of Use Tax on applicable invoices.
Maintain organized filing systems for AP invoices, vendor documentation, and contracts.
Participate in month-end account reconciliations and prepare required audit documentation.
Manage and update COI records as needed.
Receive, onload and unpack deliveries.
Carefully inspect items being delivered for damage and check packing slip/invoice against purchase order for accuracy and completeness.
Record receiving data accurately in company’s procurement system.
Organizing and storing received items in warehouse and monitor inventory levels.
Log received deliveries daily and notify departments via email.
Handle ad hoc tasks and special projects as assigned to support team and organizational objectives.
Skills and Qualifications:
Excellent communication and organization skills.
Must be able to lift 25lbs - 50lbs with frequent lifting and/or carrying of objects.
Must have the ability to walk, stand and bend continuously throughout the day.
Must be able to recognize potential safety hazards and security problems in the hotel and act upon each accordingly.
Some college level study in Accounting or Finance or relevant on the job experience; specific experience in accounts payable is a major plus
Basic understanding of standard accounts payable principles
Working and technical knowledge of Microsoft Office Products. Intermediate to advanced Excel skills
Experience in Acumatica, ProfitSword software, HMS, and Birchstreet system a plus.
Strong attention to detail and accuracy; prioritize and plan work effectively and efficiently.
Must be able to effectively communicate both verbally and written, with all level of Colleagues in an attentive, friendly, courteous and service-oriented manner.
Ability to support excellent Vendor relationships
Strong data entry skills
This job description is intended to provide information essential to understanding the scope of the position. It is not an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.
The William Vale combines its desirable location, uniqueness and personalized service that are guaranteed to touch the core of our guests. We are serious about diversity and therefore draw upon the diverse backgrounds and genius of our peculiar team for success.
EOE
Compensation Salary ($65,000)
