Administrative Assistant

Full-Time

Department

Golf Maintenance

Reports To

Director of Agronomy

Definition

The Administrative Assistant provides administrative, clerical and office management support for the golf course maintenance operation.

Typical Functions

• The Administrative Assistant answer and directs all incoming calls, greets and directs all visitor, distributes incoming mail and oversees out going mail.
• The Administrative Assistant tracks work flow and managing hourly employees in/out, sick time, vacation and workman compensation claims.
• The Administrative Assistant assists with preparation of the operational and capital budgets. The Administrative Assistant also prepares account recaps on a monthly basis, processes invoices, price comparisons and maintains other documents related to golf course maintenance.
• The Administrative Assistant maintains current and accurate listing of building keys and to whom issued.
• The Administrative Assistant also compiles, composes, types and files correspondence, reports and documents as assigned by the Director of Agronomy.

Employment Standards

• Requires telephone experience and computer skills including working knowledge of word processing, spreadsheet and database management software.
• Requires excellent organizational ability and sensitivity with confidential information.
• Requires ability to understand and follow oral and written directions and the ability to maintain cooperative working relationships with other associates.
• Bilingual in Spanish and English preferred