Events Coordinator

Full-Time

The Holiday Inn Express & Suites – Latham, is looking for an experienced Events Coordinator to oversee the planning and execution of all hotel events. To be successful in this role, you must be able to form strong relationships with the guests and clients. This role requires a great deal of consistent follow up, therefore, strong organization skills are required. To be effective in this role, you must have high level skills in both written and oral communication, and have strong leadership skills.

Responsibilities: 

• Consistent follow up on scheduled events to ensure: tentative contracts are signed and returned, deposits are received, BEO’s are distributed to the necessary team members, and any needed room blocks are entered into the system
• Print daily events posting for front desk
• Coordinate group arrivals with Front Desk
• Participate in group welcome/orientation
• Ensure all rooms and spaces are properly set up
• Set-up AV needed in hotel meeting rooms
• Creation of BEO and floor plans
• Coordinate BEO meeting weekly to distribute BEO to necessary team members
• Coordinate with Food and Beverage Supervisor to ensure: proper ordering of needed F&B items, proper scheduling of staff needed, including bartenders, servers, kitchen staff, and housemen
• Process contract revisions and cancellations
• Manage group room block bookings monthly, ensuring all blocks have been entered into the system
• Invoice preparation
• Handle group bookings in absence of Sales Manager
• Assist the Sales Director with any special projects whenever required

Requirements:

• High school diploma or equivalent
• Previous hospitality experience preferred
• Must have excellent communication skills, both verbal and written
• Must be extremely professional in appearance, demeanor, and communication
• Must have excellent customer relations skills and leadership capability.
• Must be detail oriented with outstanding organizational skills