Purchasing Receiving Clerk

Full-Time

Description

**WAGE** - $27.00 - $28.00 (Based on Experience)

As a Purchasing Receiving Clerk you are responsible for overseeing the daily operations of the Purchasing & Shipping Department while performing related tasks.

ESSENTIAL JOB DUTIES

• Oversees Shipping/Receiving functions
• Places all orders on behalf of the Food & Beverage team with vendors
• Sources items and pricing for items as necessary for department heads hotelwide
• Assist the Food & Beverage Director to schedule and coordinate all monthly, quarterly and year end inventories
• Partakes in all inventories and reconciles any variances
• Responsible for helping to determine pars and maintaining right-sized inventory
• Responsible for making sure all requisitions are fulfilled, and all internal deliveries are made to outlets/departments on time, in full and accurately
• Work with department managers to assess and fulfill their product and service needs while developing good relationships with all internal customers and department heads
• Develop and maintain excellent vendor relationships
• Manages and verifies materials received are as ordered and routes incoming items to appropriate departments/locations.
• Manages preparation of items for shipment ensures item are shipped in a timely manner and properly tracked, for internal and external customers
• Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers.
• Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory, which is shipped or received.
• Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.
• Assures accuracy of internal requisitions.
• Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents.
• May maintain department database, prepare routine reports, and file shipping/receiving records.

RECEIVING

• Receive all deliveries to the hotel, including all food and beverage deliveries and all items shipped through FedEx, UPS, etc.
• Deliver all non-food and beverage items by the appropriate department, and log time of delivery and person signing off each item.
• Keep a detailed log of all items received to include date, time, invoice amount, addressee, sender, action taken, etc.
• Keep daily receiving report and processes food and beverage invoices according to established hotel and accounting procedures.
• Secure all food and beverage invoices and deliver to accounting daily.
• Check for quality of all perishable items delivered, such as produce, meat and fish. Return any items that do not meet quality or freshness standards and notify the chef of the return. Keep a log of all returns and deliver the log to accounts payable daily in order to track all credits due.
• Receive all deliveries for Ladro, drop them off to Ladro and have Ladro Customer Service unpack.
• Receive all deliveries for alcohol. Process alcohol requisition requests from all F&B outlets.
• Prepare bi-weekly alcohol orders for F&B.
• Receive housekeeping/misc. deliveries as needed.

REQUISITIONS

• Maintain the minimum requirements needed for basic operating inventory.
• Maintains a liquor perpetual inventory in liquor storerooms.

COST CONTROL

• Keep the storeroom locked at all times when not present.
• Report any inventory discrepancies to the Executive Chef and to the F&B Managers immediately.
• Conduct monthly food and beverage inventories.
• Complete food cost worksheet for accounting and cost control.
• Code invoices to account for monthly P&L.
• Find competitive bids for all orders.

CONDITION OF STOREROOM AND FOOD AND BEVERAGE STORAGE

• Keep the storeroom in a clean and organized condition at all times.
• Keep all coolers in a clean and organized condition at all times.

BENEFITS

• Medical (Anthem)
• Dental (Aetna)
• Vision (VSP) and Life (The Hartford)
• Voluntary Benefits including Accidental, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
• Accidental Death & Dismemberment Insurance
• Voluntary Short & Long-Term Disability
• 401K Retirement Benefits with 4% match and immediate 100% vesting (Transamerica)
• Commuter – 40% subsidized
• $10 meal credit / per day worked
• Financial Coaching
• Exercise/Gym Discounts
• Weight Management/Healthy Eating Programs
• Nursing Mothers Programs
• Mental Health Support Tools
• Career Development
• Education Assistance Program
• Employee Assistance
• Holiday pay/Vacation and Sick Pay (Seattle PSST)
• Room Discounts with any Marriott Brand Hotel (31 different brands globally)
• Additional Room Discounts for select hotels within portfolio
• Other Travel Discount Programs
• Two pairs of slip resistant shoes a year

JOB REQUIREMENTS

• High School Diploma/GED or equivalent is required
• Must have a bachelor’s degree or 2 years’ equivalent combination of education and experience
• 2-4 years’ experience in hospitality and/or food beverage management.
• Experience with BirchStreet preferred

Astra Seattle is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need accommodation for any part of the application process because of a medical condition or disability, please call (206) 348-3125 or email Deanne Shawley at Deanne.shawley@astrahotelseattle.com to let us know the nature of your request.