Payroll Specialist

Working daily with Payroll and Reporting to the Director of Finance, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Follow departmental policies, procedures and service standards
• Review, circulating and filing of hotel contracts
• Assist in maintaining the hotel's payroll system to ensure timely payment of wages according to the Company standards
• Manage the timeclocks to ensure all appropriate functions are operational
• Prepare, reconcile, and provide to the ADOF/DOF, the weekly payroll journal entries
• Assist in reconciling vacation, end of service benefits, service charge and gratuity tips
• Process payroll in a timely and accurate manner
• Review and fix payroll discrepancies, while communicating with appropriate department for future knowledge.
• Spearhead payroll-related trainings to keep department heads up to date with current payroll procedures.
• Assist in ongoing development and management of internal payroll spreadsheets
• Assist in timely payroll reports are completed as required
• Participate in month end reporting, including union reporting and other various internal controls.
• Ensure that all hotel systems and internal controls related to payroll are adhered to
• Ensure a high level of confidentiality with all matters related to payroll
• Assist with Month end Functions with reconciling and Entries
• Assist with inventory counts.
• Preparation of accounting staff weekly time and attendance reports
• Basic accounting functions in Microsoft excel task
• Support accounting team with daily tasks when needed
• Participate in cross-training and other development programs in accounting functions.
• Organize and maintain on-site and off-site file storage.
• Identify and implement changes to policies and procedures as required.
• Follow all safety and sanitation policies
• Other duties as assigned

This position is budgeted for $35-40 hour.

• Professional designation or acceptable university degree with an appropriate specialization in Accounting and Payroll management or enrolled in a recognized accounting program with progression.
• Minimum of 3 years-accounting experience and previous accounting experience at a supervisory/managerial level.
• Exposure to full service/luxury hotel with 250+ employee with complex payroll
• Experience with union hotel
• Familiarity with hotel operating systems and software, including Ceridian Payroll System
• Intermediate excel level, advanced preferred
• Excellent administrative, interpersonal, organizational, written and verbal communication skills.
• Excellent communication and organizational skills with strong attention to detail 
• Highly responsible & reliable 
• Strong interpersonal and problem solving abilities 
• Ability to work cohesively as part of a team 
• Ability to focus attention on guest needs, remaining calm and courteous at all times
• Enjoy working in the office five days a week

Your team and working environment:

Ideally situated steps away from Fifth Avenue, Times Square and Grand Central Station, Sofitel New York’s 398 spacious guest rooms including 52 suites provide a haven in the midst of the hustle and bustle of the city.  With French inspiration, our ambassadors deliver service from the heart and lifelong memories one guest at a time.

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. All your information will be kept confidential according to EEO guidelines.

Why work for Accor?

When you become one of our Heartists®, you will also be a member of the Accor group with all the benefits that brings. The ALL Heartists® program is the benefits program dedicated to Accor Heartists®. It provides employees with the opportunity

to enjoy living life to its fullest throughout the year, thanks to preferential rates in hotels and exclusive discounts with a wide range of partners (travel, gourmet, wellness, shopping…).