Food and Beverage Purchaser / Inventory Specialist

Job Overview

The Food and Beverage Purchaser/Inventory Specialist is responsible for managing the procurement and inventory of food and beverage items for our establishment. This role ensures that all supplies are ordered in a timely manner, meet quality standards, and are cost-effective. The specialist will work closely with vendors, monitor inventory levels, and collaborate with kitchen and bar staff to ensure seamless operations.

Key Responsibilities

Procurement Management

• Identify and select vendors for food and beverage supplies.
• Negotiate prices and terms with suppliers to secure favorable agreements.
• Place orders for inventory based on forecasts, trends, and operational needs.
• Monitor and assess supplier performance to ensure quality and reliability.

Inventory Control

• Track inventory levels, usage rates, and turnover to maintain optimal stock levels.
• Conduct regular inventory audits to prevent shortages or overstock situations.
• Implement inventory control measures to minimize waste and reduce costs.
• Maintain accurate and up-to-date inventory records.

Quality Assurance

• Ensure all food and beverage items meet the establishment’s quality and safety standards.
• Handle and resolve any discrepancies or issues related to product quality or delivery.
• Oversee the proper storage and handling of inventory to maintain product integrity.

Collaboration And Communication

• Work closely with chefs, bartenders, and kitchen staff to understand their needs and preferences.
• Communicate effectively with suppliers to ensure timely deliveries and address any issues.
• Coordinate with other departments to ensure smooth operations and supply chain efficiency.

Administrative Duties

• Maintain accurate records of purchases, orders, and inventory.
• Prepare reports on inventory levels, costs, and purchasing activities.
• Assist in developing and updating purchasing policies and procedures.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in business, hospitality, or a related field preferred.
• Proven experience in food and beverage purchasing, inventory management, or a related role.
• Strong negotiation and communication skills.
• Ability to analyze data and make informed decisions.
• Familiarity with inventory management software and purchasing systems.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements

• Ability to lift and carry items up to 50 pounds.
• Ability to stand, walk, and move around for extended periods.

Work Environment

• The role may require working in both office and kitchen settings.
• Occasional weekend or evening work may be necessary depending on the needs of the establishment.