Human Resources Coordinator / Accounting

Our hotels are unique, and we are looking for outstanding talent to provide exceptional customer service to our team. Valencia Hotel Group is a collection of hotels that are created for today’s passionate traveler, each of our hotels are intentionally built to showcase modern design and classic character. We are looking for team members who are ready to be empowered to go above and beyond. 

REPORTS TO: General Manager and Corporate Director of Human Resources

STATUS: Exempt

JOB SUMMARY: 

Assist Regional Human Resources Manager in all areas of Human Resources administration as well as assist the General Manager with administrative paperwork and Accounting Tasks

Physical Requirements:

• Sitting: Frequently. Standard office furniture.
• Standing/Walking: Occasionally. When conducting training sessions. To transfer documents, files, memos to other parts of the hotel
• Crouching: Occasionally. Place or retrieve items from floor or lower shelves.
• Stooping: Frequently. To place or retrieve files.
• Twisting: Frequently. Conversing with associates and guests, working on computer.
• Handling: Frequently. Typing, computer keyboard, papers, files, phone.
• Grasping: Frequently. Opening doors and drawers.
• Pushing/pulling: Occasionally. 20 lbs - chairs, file drawers, filing systems.
• Lifting/carrying: Occasionally. 10 lbs – dockets, ledgers, binders, data and small tools.

Working Environment:

• Interior of hotel, in all areas of the hotel
• Exterior of hotel with exposure to weather condition

DUTIES & FUNCTIONS:

Essential:

Human Resources.  50%

• Recruitment, selection and onboarding of management and hourly employees. Processing and finalizing new hires into the system.
• Assist with the development and implementation of policies and procedures.
• Benefits and salary administration.
• Assist with training and development of management and hourly employees.
• Assist managers in lowering attrition.
• Administer Worker’s Compensation claims and Workplace Safety
• Maintain an employee and labor relations program which provides fair and consistent treatment to all employees so they will be committed to their jobs and loyal to Cotton Court Hotel
• Evaluate reasonable accommodations to enable individuals with disabilities to perform the essential functions.
• Hosting and setting up of new hire orientation at properties.
• Job Descriptions and Performance Appraisal administration
• Maintenance of all applicant and personnel files.
• Advice and counsel to managers and supervisors regarding personnel practices, policy and employment laws.
• Unemployment claims administration
• Compliance with all state and federal discrimination and employment regulations
• Compensation and Benefits:
• Annual wage surveys. Local by calling area hotels and using Wage watchers.
• Compensation and reward program.
• Annual increases
• Assist with management and administration all direct benefits (Medical, Dental, Vision, Life, Voluntary life, Short Term Disability, Long Term Disability, Flexible Spending Account, 401K, Employee assistance program, wellness program and travel assistance program).
• Federal and State record keeping requirements.
• Federal and state reporting compliance
• Federal and state posting requirements.
• Assist and administration Training and Development programs.
• Process biweekly payroll.
• HRIS maintenance and management
• Administration assistance for General Manager. Duties include reporting, tracing, scheduling, organization, and GM discretion of needs (falling within light office duties).
• Assist in Hotel ran functions for employees. 
• Administer Employee relations with milestones, information boards and charity.

Accounting 50%

• AR assistance in billing 
• AR assistance in collecting of Accounts Receivables
• Posting of checks coming to the property
• AP collecting invoices from managers, coding, scanning to corporate accounting, filling.
• Processing of manual checks
• Daily cash drops
• Expense Reports.
• Update of checkbooks
• Budgeting 
• Forecasting

Basics:

• Relentlessly train and motivate customer service employees.
• Maintain integrity of cost controls and proper maintenance of assets
• Attend required meetings.
• Keep work areas clean and organized.
• Be extremely courteous to all customers and fellow employees.
• Report unsafe conditions immediately.
• Maintain hotel equipment in proper working conditions.
• Any other duties assigned by your supervisor.

ESSENTIAL SKILLS AND QUALIFICATIONS:

• Excellent verbal and written communication skills
• Bilingual (English/Spanish) preferred
• Excellence time management, public speaking, and problem-solving skills
• Proficiency in Microsoft Office Suite and presentation software
• Ability to operate media equipment such as projectors and personal computers.
• Good organization skills, leadership, and interpersonal skills
• Ability to work with a team and have attention to detail.
• Ability to communicate effectively with management and other departments.

• High school diploma with 4 years’ experience in the Human Resources or related professional area.
• 2-year associate degree in human resources, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years’ experience in the Human Resources or related professional area
• Attention to detail and accuracy of all job functions is paramount.
• Met all deadlines and complete tasks in a timely manner.
• Knowledge of Stay in Touch/ Aloha/Fidelio is a plus
• Maintaining professionalism /integrity
• Communicates effectively with others.
• Problem solving skills.
• Ability to multitask.

BENEFITS:

• Medical, Dental, Vision, Life insurance, Disability, 401K
• Paid Time Off 
• Paid Community Service Days
• Click here to learn more

Valencia Hotel Group (and all its affiliates) is an Equal Opportunity Employer.  Valencia Hotel Group provides equal employment opportunities to all persons. The company does not discriminate because of race, color, religion, sex, national origin, disability or ancestry in recruiting, hiring, placement, promotion or any other condition of employment and actively seeks a diverse and representative work force.

Valencia Hotel Group has been named in Newsweek’s list of America’s Greatest Workplaces in these categories:

America’s Greatest Workplaces for Women 2024

America’s Greatest Workplaces for Job Starters 2024