Accounting Clerk

Tiempo Completo

The Payroll Coordinator/Accounting Assistant will process payments of hotel bills after verifying that all documents are accurate as to items, price, extensions and proper receiving and approval by the department head. Other responsibilities include but are not limited to:

• Prepare daily deposit to the bank by compiling all cash drops by the different cashiers.
• Handle change order, due backs, and petty cash.
• Maintain records of cash transactions and receipts.
• Monitor and follow up on Cashiers Over and Short.
• Make sure all records and files are complete and filed properly.
• Make sure adequate change for entire operation.
• Maintain House bank Log and ensure that banks are turned in for vacations and terminations.  Make sure a current bank receipt is on file.
• Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals.  Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
• Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
• Balance accounts monthly, process check runs and type rush checks.
• Run monthly reports and set up late bills.  Review all accounts to ensure that they are current. 
• Research duplicate invoices or copies before processing payments.  Ensure that all invoices are attached to the check before sending them for signature.
• Ensure all service agreements are current and adhered to as far as charges and coverage.
• Invoice all direct bill accounts.
• Posts all miscellaneous payments
• Reviews and completes all credit verifications for direct bill accounts.
• Maintains an organized and accurate direct billing file.
• Research chargebacks, billing disputes, partial payments, etc.
• Assist with phases of month end inventories.
• Responsible for check control procedures and guest check audits.
• Prepare, process and distribute payroll checks for payment on a semi-monthly basis.
• Prepare year-end tax information such as tip allocation and W-2
• Respond to government or other agencies relating to payroll (i.e. payroll verification).
• Assists other Accounting Personnel when need.
• Perform any related duties as requested by supervisor.

• Knowledge of accounting operations to include all aspects such as accounts receivable, accounts payable, general cashiering, etc.
• Knowledge of Microsoft Office, Excel, Oracle, and ADP preferred.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner.  This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests.  Must have excellent telephone etiquette skills.

• Lifting up to 20 pounds maximum.
• 90% sitting and the rest walking
• Occasional twisting, bending, stooping, reaching, standing, walking,
• Frequent talking, hearing, seeing and smiling. 

Embassy Suites Nashville Airport is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.